Built for trucking owner-operators
Hand it the paperwork. It does the rest.
Snap a photo of any load sheet, settlement, or fuel receipt — or just email it in. LoadTally reads it, files it, matches it against what the carrier paid, and figures every driver's pay. You check the numbers; it does the typing.
$20 a month per driver · first 30 days free · your records stay yours
Free, no sign-up: this week’s numbers
Diesel this week
The U.S. average at the pump
Every region and state, updated each Monday from the EIA.
Every region and state →What a mile costs
$2.336
a mile to run a truck, all-in: driver, fuel, truck and the rest. The newest count, out July 2026, for the year just gone
Line by line, beside your own →Settlement checker
Were you paid right?
Photograph a carrier settlement and see it load by load: a short share, fuel taken twice, in dollars.
Check a settlement →See it work, start to finish.
Three ways to hand it the paperwork.
However the paper reaches you, it reaches LoadTally the same minute. It reads every kind of document you deal with — load sheets, settlements, fuel receipts.
From the cab
Snap a photo
Point the phone at the paper. Load number, stops, miles and dates land in the form before you’ve put the phone down.
From your inbox
Forward the email
Every company gets its own address. Forward a rate con or set the carrier’s Friday settlement to forward itself — it’s read and filed automatically.
The old way
Type it yourself
Big fields, plain words. And whatever you type always wins over what the machine read — yours is the final answer.
A blurry shot in a dark truck stop gives back what it can and leaves the rest blank — it never guesses, and it never saves a thing on its own. You look it over and press Save.
Your company gets its own paperwork address.
The broker emails you a rate con? Forward it. The carrier sends the settlement PDF every Friday? Set it to forward automatically. Anything that lands in that inbox gets read, filed to the right truck and load, and lined up against your numbers — before you've parked.
- ✓ PDFs, photos, scans — even the ugly fax kind
- ✓ New loads created, settlements matched, receipts filed
- ✓ Anything uncertain waits in a review pile for you
New · rate con review
Every load gets a grade.
Send it the broker’s rate con — or let the carrier’s settlement do it — and the terms are read and set against that week’s diesel and a fair rate a mile. Anything missing or thin is said in plain words, before you haul it.
- ✓ Detention, TONU, layover, lumpers, reefer fuel, pay days, fines
- ✓ The fuel surcharge against the EIA’s diesel price that week
- ✓ A letter grade on every load, and your own idea of fair to judge by
The paperwork goes in. This falls out.
Once the documents are read, everything downstream is already done — no keying, no shoebox, no Sunday with a calculator.
Loads, matched to settlements
Every load lined up against what the carrier actually paid, with what’s still missing flagged — nothing gets shorted quietly.
Driver pay, line by line
Miles times rate, plus extras, minus advances — every line shown, the way you’d check it yourself on paper.
Clean books for tax time
P&L by truck, every receipt in its pile, the whole year on one page for your accountant. Not tax software — on purpose.
Mike's payWeek of Aug 17
Load 48811 · 212 mi × $0.70$148.40
Load 48830 · 340 mi × $0.70$238.00
Load 48870 · 410 mi × $0.70$287.00
Live loads & stop-offs$135.00
Cash advance−$200.00
Net pay$608.40
Matched to settlement · ready to pay
Who it’s for
A few trucks and the drivers who run them
Leased to a carrier, paying 1099 drivers every week.
- ✓Each driver’s pay line by line — miles times their rate, plus live loads, stop-offs and waiting, less advances
- ✓Every load matched to the carrier’s settlement, with what’s missing said in dollars
- ✓Drivers snap their own paperwork and see their own loads and pay, nothing else
Just you and one truck
Leased on and driving it yourself. No payroll in the way.
- ✓The carrier’s settlement checked against the loads you ran
- ✓Fuel taken off matched to the slips you bought it on
- ✓What to put aside for taxes, three weeks before each due date
One simple price
$20/mo per driver
For each driver you pay, you included. Trucks don't count — yours or the carrier's.
First 30 days free — a card on file, nothing charged until they end.
Cancel anytime — your records stay yours.
Common questions
Before you start
Do I have to be good with computers?
No. Big buttons, plain words, and nothing to configure. If the folder-and-pencil system is faster, we’ve done it wrong.
Who is LoadTally for?
Owner-operators leased to a carrier: one truck or a few, the carrier’s settlement every week, and one or a few drivers to pay — or just you driving your own truck. It is not built for invoicing brokers or factoring on your own authority.
Do I have to install anything?
No. It runs in the browser on any phone or computer. On a phone, “Add to Home Screen” gives it an icon and lets notifications through — see the driver’s guide.
I drive my own truck and have no drivers. Is it for me?
Yes. When you are the only driver, it runs for one: driver pay leaves the menu, a load is done once you’ve checked the carrier’s sheet, and your receipts go on the load or into your expenses. What it keeps doing is checking the settlement, matching the fuel, grading the loads and working out your taxes.
How long does it take to set up?
The welcome asks your company name, your trucks, your drivers, what you pay a mile and who you haul for — then you are on your first week. Everything else waits in Setup until you want it; a load asks for anything it is missing.
Can I run for more than one carrier?
Yes. Add each one under Setup › Carriers. With one carrier the forms never ask; with two, loads and sheets get a carrier picker.
Getting the paperwork in
Do I have to type every load in?
No. Snap the dispatch sheet and the boxes fill themselves, or email it to your company’s paperwork address and it files itself. Typing is the third way, not the first.
What paperwork can it read?
Load sheets and rate confirmations, the carrier’s settlement sheets, fuel slips and road receipts — tolls, scales, washes — and shop invoices. A photo, a screenshot of a text, or the PDF all work; a thick PDF is read a page at a time.
What if it reads something wrong?
It never guesses: a blurry page gives back what it can and leaves the rest blank. A page it can’t place waits for you with one tap to file it, and whatever you type over what it read always wins.
How does emailing the paperwork work?
Your company gets its own private address. Forward the carrier’s email, or share a photo from a text to Mail, and within a minute or two you get a reply saying what each page was and where it went. Only addresses your company knows can send to it.
Can the carrier’s settlement forward itself?
Yes. Set up a rule once in Gmail, Outlook, Yahoo or iCloud and every Friday settlement lands on its own. The guide walks through each one.
Does it work with my carrier’s settlement format?
It reads the page the way you do, not a template, so it isn’t tied to one carrier’s layout. It takes the order number, the miles, the gross, your share, the fuel surcharge and every deduction off the sheet.
Loads, settlements and grades
What if the carrier’s settlement doesn’t match my load?
The load says so, with both numbers. You mark it fine, or save a note about what’s off; it stays on the “needs a look” list until it’s sorted. Nothing is hidden and nothing is changed for you.
Will it catch a short settlement?
It lines every load on the sheet up against the one you ran and checks that the loads add up to the net pay printed at the bottom. A share below your terms, fuel taken off twice, or fuel over what the slip says shows as “Looks short” — in dollars.
How does it check the fuel the carrier took off?
Each fuel and DEF line on the settlement is paired with the slip the driver turned in, by the transaction number in the memo. A line with no slip, a different amount, or the same purchase taken off twice is called out.
What is the grade on a load?
Every load with a rate con or a settlement gets a letter grade, A to F, with the reasons: the rate a mile against a floor, the fuel surcharge against that week’s diesel, and every term that’s missing or thin — detention, TONU, layover, reefer fuel, lumpers, pay days, fines. The figures it judges by are common ones to start, and yours to change.
Where does the diesel price come from?
The U.S. Energy Information Administration’s weekly on-highway diesel average, for your region when it has one, brought in every day. A load is judged against the week it shipped.
How are the miles figured?
Calculated miles from the map, pickup to drop, never the odometer — and the empty legs to the pickup and home to the yard. Type your own and yours wins. A run you make every week can be a lane, so its miles are set once and never drift.
Paying drivers
Can my drivers use it?
Yes. Drivers snap their own paperwork and see their own loads and pay from their phone — never anyone else’s, never your numbers.
Can I pay a driver by the hour, or a flat amount per load?
Yes. Each driver is paid one of three ways — by the mile, by the hour, or flat per load — and live loads, stop-offs and detention go on top whichever way. A run that always pays the same can carry its own price.
Can I pay the empty miles?
Yes. One tick on the load pays the empty leg to the pickup and the leg home at the driver’s rate, and Setup holds the default. Link loads into a trip and the miles between them come out right.
How do advances and bonuses work?
They go on the driver’s pay run as their own lines: an advance comes off, a bonus or a paid-back receipt goes on, each with what it was for. Every line shows on the driver’s statement.
Does it pay my drivers?
No. You pay through your bank the way you always have. It tells you what each driver is owed, line by line, keeps the statement, and you mark the run paid.
What happens when a driver leaves?
Mark them as not driving. Every load and pay run stays on the books, they drop off the pickers, and the bill drops by one.
Taxes and the books
Does it move money or do my taxes?
No and no. You keep paying through your bank. It keeps the numbers straight all year and hands clean pages to whoever does your taxes.
Does it help with the 1099s?
Yes. The year-end report totals what each driver was paid for the year, ready for the 1099-NEC. It doesn’t file them; you or your accountant do.
Does it tell me what to put aside for taxes?
Yes. It works out an estimate from the year’s profit — self-employment tax and your bracket — after the per diem for your nights away, counted from your loads. Three weeks before each quarterly due date the home page says how much. It is an estimate, and it files nothing.
Can my accountant get in?
Two ways: give them an accountant login, which shows only the reports, or send them a link to one report — it opens without a sign-in and holds the figures as they stood that day.
What reports does it keep?
Profit and loss by truck, expenses by pile, fuel, what a mile costs you and the rate a mile has to bring in, driver pay and the year-end totals. Each prints, saves as a PDF or a spreadsheet, or goes out as a link.
Does it file IFTA?
No. For an owner-operator leased on, the carrier usually files it. LoadTally keeps the fuel and the miles, but it doesn’t file anything.
Trucks and upkeep
Does it remind me when service is due?
Yes. Log a service with the odometer and it says when the next one is due, by date and by miles. The DOT inspection, plates, the IFTA decal and the 2290 are renewals on the truck, and your phone gets a notice when one comes due.
Do rented trucks work?
Yes. A truck can be marked a rental, and the rent shows in the profit and loss whether the carrier took it off the settlement or you paid it yourself.
Where do the truck bills go?
Type what the shop charged on the service and it lands in expenses on its own, so a bill is never typed twice. Fuel on the carrier’s card never goes there — it is already off the settlement.
Price and your account
What does it cost?
$20 a month for each driver you pay. Trucks don’t count, and neither do you or your accountant. The first 30 days are free — a card on file, nothing charged until they end — and you can cancel any time.
Who counts as a driver on the bill?
Anyone marked as driving, plus anyone who ran a load or was paid in the last thirty days. A driver who leaves drops off; one who joins goes on, prorated.
Is there a referral deal?
Yes: give a month, get a month. Send another owner your link from the app; they get $20 off their first bill, and when they pay it, you get $20 off your next one. Every time, no limit.
Who can see my numbers?
Owners see everything. A driver sees only their own loads and pay. An accountant sees only the reports. Nobody outside your company sees any of it.
Can more than one person run the office?
Yes. Add another owner under Setup › People and they see everything you do. Each person has their own login, and a passkey on each phone or computer means no password to type.
What if I cancel?
Your plan runs to the end of what you paid for. After that your records stay yours, read-only, for as long as you want to look at them.
Every answer on one page under Common questions, and a guide to every screen under Help.
Something else? Write to support@loadtally.app — a person who does this work answers, not a bot.